Sending In Your Records

General recording information
Downloadable recording forms
How DERC may use your records

General Recording Information

Myathropa florea
Photo: Andrew Philpott

If you would like to become one of the hundreds of people who regularly send data to DERC, or if you have an exciting find you would like to report, the following notes should help.

All records must include the following information:

Your (or the recorder’s) name
contact address
grid reference (where possible to 6 figs). OS maps include information on how to read the grid reference
location name – or a description of the location if you cannot provide a grid reference
date
species name

In addition any comments on the flowering stage, number of plants, habitat, age class and if the species was seen, heard, caught in a moth trap, found dead etc. are all useful.

Records can be sent:

by post or email
on recording forms, Excel spreadsheet, a table format or a letter

Downloadable Recording Forms

These forms can be downloaded and printed. Please complete and send to DERC. You can complete them electronically and save them on your own computer before printing them, or you may print them and fill them in by hand.

How DERC May Use Your Records

It is assumed that records are sent to DERC on the understanding that the information provided by the recorder/compiler/determiner will be entered onto a computerised database and may be used for nature conservation, research, education or be available to the general public. The information remains the intellectual property of the recorder/compiler/determiner at all times.